Privacy Notice

 Why we collect your personal information

As a registered training organisation (RTO), we collect your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us.

Should you choose to not provide your personal details we may not be able to enrol you as a student.

How we use your personal information

We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO.

How we disclose your personal information

We are required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector.

We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.

ATOD do not intend to provide your details to anyone overseas unless the student is an overseas based student.  We will provide details to your school or the studio who may be supporting your studies.  Obviously overseas based students will have their studio/school based overseas and only their data will be sent to their studio/school.

How the NCVER and other bodies handle your personal information

The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.

The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies, including to enable:

• administration of VET, including program administration, regulation, monitoring and evaluation
• facilitation of statistics and research relating to education, including surveys and data linkage
• understanding how the VET market operates, for policy, workforce planning and consumer information.

The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.

The NCVER does not intend to disclose your personal information to any overseas recipients.

For more information about how the NCVER will handle your personal information please refer to the NCVER’s Privacy Policy at www.ncver.edu.au/privacy.

If you would like to seek access to or correct your information, in the first instance, please contact your RTO using the contact details listed below.

DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at https://www.dese.gov.au/national-vet-data/vet-privacy-notice.

State or territory authorities may use your data in line with their state/territory requirements.  It is advised you check your local state authority for their privacy policy.

https://www.qld.gov.au/legal/privacy

https://www.nsw.gov.au/privacy-statement

https://www.vic.gov.au/privacy-vicgovau

https://www.sa.gov.au/privacy

https://www.wa.gov.au/privacy

https://www.tas.gov.au/stds/pip.htm

https://www.act.gov.au/privacy

https://nt.gov.au/page/copyright-disclaimer-and-privacy

Surveys

You may receive a student survey which may be run by a government department or an NCVER employee, agent, third-party contractor or another authorised agency. Please note you may opt out of the survey at the time of being contacted.

Contact information

At any time, you may contact ATOD to:

• request access to your personal information
• correct your personal information
• make a complaint about how your personal information has been handled
• ask a question about this Privacy Notice

Contact rto@atod.net.au to make a request

Access to the ATOD privacy notice can be found at the bottom of the ATOD web site https://www.atod.net.au

Responsibilities

The students’ responsibilities include, but are not limited to:

• Undertaking all training and assessment as identified in the training plan
• Working with ATOD and the studio to achieve competence in required skills
• Adhering to student handbook requirements/procedures

The studio’s responsibilities include, but are not limited to:

• Providing skill development by providing tasks that relate to the units of competency within the qualification
• Providing training and assessment in accordance with a Training Plan
• Working with the RTO and student to support the achievement of competence in required skills
• Notifying the RTO and student regarding any issues that may affect successful completion of the student
• Explaining and offering Recognition of Prior Learning (RPL) and credit transfer to the student where appropriate

ATOD’s responsibilities include, but are not limited to:

• Notifying the student, studio and the state training authority regarding any issues that may affect successful completion of the student
• Providing the studio and the student with details of how they access ATOD’s training and assessment dispute mechanism
• Updating the policies and procedures required of students and studios and providing ongoing support in the use and understanding of these
• Updating the student management system with competencies achieved and uploading to the State Training Authorities as required
• Maintaining records of student assessments throughout the student’s enrolment and outcomes as required by legislation.

 

You will or have signed T&C conditions with the studio providing your training.  This is a separate entity to ATOD.  ATOD has a partnership agreement with the studio and will oversee the delivery of the course you enrolled.  ATOD is limited in their abilities to interfere in the daily activities of the studio, the delivery requirements of the units and the ATOD studio agreement. Should you experience an issue of concern, we direct you to the T&C you signed with the studio and to studio procedures.  Ensure you have read the appeals process for how ATOD can provide assistance with your issues.  ATOD can assist in the investigation of any complaints but only in relation to the delivery of accredited training/ RTO legislation as far as possible given the solid evidence and in line with Natural Justice.

 

Any agreement to undertake full time study for school aged students is purely between the studio and the student/guardian.  ATOD cannot involved in disputes arising from studios and parents having an agreement to support distance education of the student.

 

You are enrolling in an accredited course and your qualifications and/or statement of attainment will be issued by Australian Teachers of Dancing (ATOD) RTO number 31624.  All qualifications/statement of attainment will be forwarded to the studio to forward on to you following all student fees being paid.  Should you fail to complete you will be issued a ATOD Statement of Attainment for units you completed. 

 

You may make an application for Recognition of Prior Learning (RPL) through discussing the option with your studio.  The studio will discuss with ATOD Compliance necessary requirements.

 

The course fee quoted by your studio will include all relevant study materials and all assessment fees other than resubmission or specialist seminars/workshops required to complete the course of study.  Where you are required to participate in a performance to complete an assessment, all associated fees with that performance will be provided in that quote. The studio is prevented by legislation and ATOD agreement from receiving prepayments from students of more than $1500.  To be clear no student is to be prepaid for their studies by $1500 or more at any point in time.

 

Studios will have a preapproved policy for their charges.  Where you feel you have been requested or have paid more than this amount, you are encouraged to contact ATOD to discuss.

 

All dance classes required to complete the course are covered in this quote.  No further dance classes will be required to complete the qualification.  Should you choose further classes, you do so at your own choice/benefit.  These additional dance classes may be at the studio providing the accredited training or external to that studio.  ATOD will not be responsible for these additional classes including but not limited to costs, risks, trainers, safety etc.  Note you may be required to pay upfront for these additional classes.  They are not covered under the legislative requirement as they are not required for the course.

 

For students enrolling in the Certificate IV Dance Teaching and Management course, students must hold a current first aid/CPR certificate at the time of completion and must have completed the equivalent of an elementary/Gold Bar in their chosen Genre of Dance.   On successful completion of the practical examination students will be able to apply for Associate Membership with ATOD.

 

The studio on your behalf undertakes payment of this course under a formal agreement between the studio and ATOD.  Should the studio and ATOD’s agreement cease for any reason, you will be provided with a statement of attainment for any units where the marking has been completed by the authorized trainer at the time the agreement ceases.  The studio will receive your statements for issuing to you in line with the terms and conditions between yourself and the studio.  It will be the studio’s responsibility to complete your accredited training with another registered training organisation in this situation.  Where you make contact with ATOD, ATOD will be able to provide names of other studios that may be willing to complete your accredited training.  

 

Refunds to students will be covered in the studio’s terms and conditions or the refund policies of the studio.  You must have received and reviewed these prior to agreeing to the studio to provide training.  ATOD cannot become involved in disputes regarding studio T&C.  ATOD can attempt to mediate a solution only.

 

I declare that the information I have provided to the best of my knowledge is true and correct. I am aware of the consequences that may arise from providing false, misleading or incomplete information, including the cancellation of my enrolment or the withdrawal of any offer made.

 

I have read and understood the above information, the fees and refund policy of the studio, the appeals policy for ATOD and the student handbook of the studio.  I agree to abide by the policies and procedures within those handbooks including those ramifications should they not be followed. 

 

I consent to the collection, use and disclosure of my personal information in accordance with Privacy Notice above

 

I agree to discussions being held regarding my competencies between the studio/school, ATOD and VET related bodies

 

I agree to copies of my correspondence and qualifications being supplied to the studio

 

I understand my image will not be used by ATOD unless a specific release is obtained.  Any use by the studio is an agreement between the studio and the student/guardian.